Running a restaurant involves more than great food and service. You’re constantly juggling supplier payments, rent, utilities, payroll, and unexpected expenses—often across multiple locations. Without a reliable accounts payable system, it’s easy for things to fall through the cracks.
At Expense Focused, we help restaurants implement automated, policy-driven accounts payable workflows, powered by Ramp. From vendor invoices to employee reimbursements, we manage every aspect of your restaurant’s expense process—so you can focus on hospitality, not headaches.
Restaurants typically process dozens, if not hundreds, of invoices each month. These come from food and beverage suppliers, linen services, pest control vendors, maintenance teams, and countless others. With narrow margins and high turnover, financial precision is key.
Our accounts payable system helps restaurants:
No matter the size of your operation, we tailor a system that keeps your cash flow predictable and your vendors satisfied.
Whether you operate a single bistro or a chain of restaurants, we build workflows that fit your structure. You can route invoices to specific managers for review, assign budget caps to departments, and automate recurring expenses like rent or subscriptions.
Ramp allows us to flag any policy violations in real time. That way, no unauthorized expenses slip through the cracks.
We maintain detailed records for all your vendors, including W-9s and payment preferences. Invoices are submitted electronically, reviewed for accuracy, and scheduled based on your payment cycle.
Need to pay vendors on a net-30 or weekly basis? We set that up for you. And if an invoice needs clarification, our team handles follow-up—so your staff doesn’t have to.
We provide dashboards that help owners, operators, and finance teams:
With this visibility, you can make more strategic purchasing decisions and identify areas where you can save.
Whether you’re a casual café or a multi-unit restaurant group, we help you stay financially organized, accurate, and agile.
Ready to take the pressure off your restaurant’s back office?
Contact Expense Focused today and discover how our restaurant accounts payable solution can reduce stress and boost financial control.
