In the fast-paced world of freight and logistics, time is money—and so is efficiency. From fuel charges and fleet maintenance to warehousing, tolls, and third-party logistics (3PL) invoices, freight companies face a complex web of recurring expenses. Without a smart and scalable freight accounts payable solution, these moving parts can quickly become overwhelming.
At Expense Focused, we help freight and logistics businesses implement and manage automated accounts payable systems powered by Ramp. With custom workflows, expense policies, and real-time tracking, we take the burden of invoice approvals, vendor payments, and reconciliation off your shoulders—so you can focus on keeping shipments moving.
The freight industry relies on accurate, fast, and secure payments to keep trucks on the road and customers satisfied. We build your AP system around your operational structure—ensuring that each invoice, credit card transaction, or vendor request flows through an appropriate approval channel before being paid.
Whether you’re operating regionally, nationally, or globally, our systems support multi-location and multi-department structures. We can create workflows by department (e.g., fleet operations, dispatch, facilities) or by expense type (e.g., fuel, tolls, repairs) to help you manage approvals without bottlenecks.
Fuel is one of your biggest recurring expenses. With Ramp’s automation tools, your corporate fuel card transactions are automatically categorized, flagged for policy violations, and routed for approval. The same applies to maintenance vendors, truck part suppliers, and any service providers you rely on to keep your fleet operational.
Every charge is tracked, every invoice is reviewed, and every payment is controlled through a streamlined system we help you implement and maintain.
Knowing where your money goes is critical when you’re managing tight margins. We provide detailed, custom dashboards and reports that show you:
These insights empower your leadership to make informed, data-driven decisions that can improve profitability and efficiency.
By replacing manual processes with automation, we help reduce errors, missed payments, and late fees—while accelerating your month-end close process.
From national fuel card providers to local truck repair shops, we help you keep all vendor records updated and accessible in one place. That includes W-9s, payment history, and invoice attachments. If a payment fails or an invoice is flagged, our team will follow up directly and resolve the issue promptly—so your staff doesn’t have to.
Founded by Tony Lindsey, CPA, MBA, Expense Focused brings decades of accounting and operational finance experience to every client relationship. We’ve worked with businesses of all sizes and know the pressure freight companies face to keep operations lean, compliant, and profitable.
Our values—integrity, trust, respect, and transparency—guide how we work with you and your vendors. We’re not just a service provider; we’re your dedicated accounts payable partner.
Ready to drive efficiency in your freight company’s financial operations?
Let Expense Focused help you implement a policy-driven accounts payable process that supports your speed, scale, and bottom line.
